Business Administration

Assistant

Location: Aberdeen

Job Type: Part time

Salary: On application

Due to continued growth, Innovair are seeking a motivated and forward-thinking individual to join their team as an Business Administration Assistant. 

 

Joining a rapidly expanding company and high performing team, you will be expected to thrive in a fast-paced environment, deliver on assigned tasks and support other team members as we strive to expand into new markets in the UK and Internationally.  

 

The role of Business Administration Assistant within Innovair is primarily to facilitate office organisation and communication by performing administrative duties. 

Key Responsibilities

  • Providing office management support including customer and employee support

  • Keeping well-organised files and records of business activity

  • Researching company data and archived reports

  • Keeping computer databases up to date

  • Interacting with clients either on the phone or in person

  • Answering phones and connecting calls to the relevant person, or passing on messages as required

  • Following up on business communications, billing, ordering and invoicing

  • Communicating with materials suppliers and vendors

  • Using web-based apps and spreadsheets to track expenses and company spending

  • Collecting and inputting company data

  • Making travel arrangements for employees

  • Learning about the company's mission and available products/services

  • Building relationships with clients

  • Educating clients about what products/services are available and how to purchase

  • Preparing documents by printing, copying, and binding

  • Writing, editing and sending company correspondence, including emails

  • Assisting with minor technical support

  • Acting as a personal assistant to the executive team

  • Scheduling appointments and events

  • Collecting and sorting post

  • Ordering office stationery and other supplies

  • Preparing meeting rooms by setting up chairs and getting refreshments

  • Participating in office meetings and taking meeting minutes

  • Giving feedback on office efficiency and suggesting possible improvements

  • Being ready for any other administrative tasks that are required

Job Requirements

  • You will have excellent organisational and communication skills.

  • You will be a personable team player who can effectively communicate in a professional manner both internally and externally.

  • You should have excellent administrative skills and be competent in the use of Office 365 (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.

  • Having high attention to detail and accuracy, you will have the ability to use initiative and work with minimum supervision.

  • Good oral and written communication skills with respect for confidentiality.

  • Ability to prioritise workload and work well in stressful situations.

  • The role requires a methodical and flexible approach and the personal motivation to perform your role to the highest standards.

  • Always punctual, flexible and responsive in how you conduct your work.

Desirable Experience

  • Business administration qualification.

  • Proven office work experience.

  • Previous experience with Xero Accounting Software and Office 365 SharePoint

If you are interested in joining the team then email your CV and covering statement to careers@innovair.co.uk

Get in touch.

Innovair Limited

Registered Company SC514066

 

Address:

Unit 3 - Energy Development Centre,

Claymore Drive

Aberdeen, AB23 8GD

Aberdeen Office: +44 (0) 1224 434 806

Edinburgh Office: +44 (0) 131 460 7229

Email: info@innovair.co.uk

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